Private Luxury Villa Booking Form

Please print out and send competed form, ensure you sign the terms and conditions and remember to enclose your deposit.

Principal hirer.

Full Name




E-Mail address

Tel No Fax No

Additional party members                                Age if under 18










Maximum of 10 persons including principal hirer.

Date of arrival    Date of departure

Number of nights/weeks US airport of arrival

                   Total cost of weeks booked

                                Add extras required - Pool heating £110 per week/ £20 a day. Welcome pack £60

                                     Total rental cost (payments made by PayPal will incur 5% charge)

                          Less deposit enclosed  (20% of total cost)

                                Security deposit (£)    (refundable)

                                        Balance to pay

Terms and conditions

Confirmation of booking

A booking between the owners and the person(s) making the booking (the client) is valid only after the booking form has been completed and signed, the appropriate deposit has been paid to the owners and the booking has been confirmed in writing to the client. Signing of the booking form constitutes acceptance of these terms and conditions by the client(s).

Times and occupation

Your villa will be available for occupation after 4pm on the first day of rental and you agree to vacate by 11am on the last day of rental. Failure to vacate by 11am will attract a further day's rental charge of which you undertake to pay.

Rental Deposit

The deposit will be 20% of the total cost. Payments made by PayPal will incur a 5% charge. This is non-refundable in the event of cancellation.

Security Deposit

A security deposit of £150 is required against any breakages, telephone charges, failure to place key in the lock box. This is to be paid in addition to the final balance payable 8 weeks prior to departure. In the event of any charges being made, the client will be advised in writing, otherwise the deposit will be returned within 28 days of return. The client(s) shall be held liable for the cost, without limit, of making good all damages or loss to the property, its furnishings or contents occasioned during the rental period, with the exception of loss or damage arising as a result of events specifically insured by the owners.


The balance of the rental will be eight weeks before the holiday commencement date. The owners reserve the right to cancel the rental where the full balance has not been received eight weeks prior to the holiday commencement date. Where bookings are accepted within eight weeks of departure full pre-payment will be required. Payments made by PayPal will incur a 5% charge.


All cancellations must be notified in writing as soon as possible. In the event of you having to cancel your booking the following charges will apply:

More than 8 weeks 20% of rental cost

Between 6 and 8 weeks 50% of rental cost

Less than 6 weeks 100% of rental cost

Clients are strongly advised to to ensure adequate cancellation cover is provided within their travel insurance.

Swimming pool

If the client(s) are unable to use the swimming pool in the villa due to repair or maintenance for a period in excess of seven days there will be a refund made of 5% of the weekly rental charge for each day the pool is unusable. No refunds will apply for periods of less than seven days. The owners and agents do not accept any liability for injury howsoever caused during the use of the pool and its surrounds. Children should not be permitted to use the pool unsupervised. Under the terms of the Florida state hotel/motel license, the pool door is alarmed for the protection of children and as a reminder to keep the door closed for the air conditioning to work efficiently. Tampering with this alarm will incur a fine. Pool heating, if required, can be requested at the time of booking and must be paid for with the final balance. Pool temperature cannot be guaranteed as this is subject to prevailing weather conditions. Many people assume that the cages over most of the pools are fitted with glass like a huge conservatory. The cage is actually fitted with a fine nylon mesh that reduces the amount of harmful UV rays you're subjected to and helps keep bugs and dust out of the water. Take care with the screen as it is fairly delicate and the mesh can be torn relatively easily.

Pool heating

Pool heating is chargeable extra and can be requested at time of booking or at resort via our management company. The current charges are £110 per week or £20 per day.


During your occupation of the villa we expect you to take all reasonable precautions for the security and safety of the property. Make sure you securely fasten all doors and windows when you leave the villa, even for a short time. When sitting by the pool ensure that you lock all doors and windows on the opposite side of the villa. Our villa is fitted with an intruder alarm, ask the property manager for instructions on its use. We will not be responsible for any accidents in the home or pool area and recommend that children are supervised at all times.

It is against Florida statute to allow anyone other than those named on the booking form to stay in the villa any others will be asked to leave!

We cannot be held responsible for the withdrawal of amenities within the development or the breakdown of equipment or appliances in or around the villa during your stay.

All personal items and valuables are your responsibility and we will not be held responsible for reclaiming items in the villa after your departure.


During your stay, the owners and their agents will not accept any liability whatsoever for death, personal injury, accidents loss or damage to persons or property howsoever caused. The Hamlet is a new development that consists of both residential and vacation homes. The owners, agents or representatives will not accept responsibility for any ongoing construction or alterations to houses in or around The Hamlet or any noise or nuisance as a result thereof.

Force Majeure

We cannot be held responsible for or liable in respect of loss, damage or changes caused by force majeure such as strikes, closure of airports, floods, severe weather conditions or any other event beyond our control.


In the unlikely event of a complaint during your stay, this must be referred to the management company as soon as practicable during your stay.

I/We have read and understood and I/we agree to accept and be bound by the terms and conditions detailed above.

I/We accept that I act for all persons named on this booking form and confirm that I am authorised to act on their behalf

Signed ______________________________________________________

Print Name ______________________________  Date _______________

Please return this form with your payment to

John Torpey, 91 Green Lane, Garden Suburbs, Oldham OL8 3BB